Board of Directors Commitment Form

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2019 Keep Odessa Beautiful Board of Directors Commitment

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Title:  Board Member


Summary:  Keep Odessa Beautiful, Inc. (KOB) operates as a public-private partnership between the City of Odessa and nonprofit organization Keep Odessa Beautiful, Inc.  As the governing body for the nonprofit arm of KOB, the all-volunteer Board of Directors is responsible for providing oversight and strategic direction for KOB and its programs.


Job Functions:


  • Prepares for, and attends, all monthly board meetings, which take place on the third Tuesday of each month.

    No Board meeting for the month of December due to the holidays.

  • Board members may not miss more than two (2) meetings in a calendar year.

  • Participates in occasional “special call” meetings, held as needed on a date convenient to the majority of the board.

  • Attends and participates in an annual half-day planning retreat each December, to establish goals and objectives for the upcoming year.

  • Works with the staff and other board members of KOB to outline long-range goals.

  • Participates actively on two committees of two events and participate in two events of your choice: Spring Sweep, Community Challenges, Fall Sweep, Texas Recycles Day, Planet Troopers, Recycle Fashion Show or any other fundraising event that KOB decides to do.

  • Strives to become knowledgeable about KOB’s mission, vision, and objectives and how it is accomplished.

  • Thoroughly reads pertinent documents, and readily asks questions to clarify and understand the information being presented.

  • Responsibly manages and oversees the financial assets of Keep Odessa Beautiful, Inc., for the benefit of the organization.

  • Exercises a “Duty of Loyalty” if serving on multiple boards simultaneously, disclosing conflicts of interest, and maintaining confidentiality.

  • Safeguards the KOB mission, and ensures that programs hold true to the organization’s mission, vision, and values.

  • Ensures compliance with federal, state, and local laws, to maintain the public trust.

  • Upholds the ethical, legal, and financial integrity of the organization.

  • Builds a collegial working relationship with fellow board members, to facilitate a positive board environment.

  • Maintains an annual KOB membership, at a level meaningful to the individual.

  • Serves as an advocate for KOB in the community, to advance the organization’s mission and purpose.

  • Provides advisory support to KOB’s Executive Director/Program Manager.

  • Assists with growing KOB’s resources, through fundraising, relationship building, acknowledgement of supporters and volunteers.

  • Resign if I cannot fulfill these expectations.

Estimated Time Commitment:

Board Member Time Commitment

 Activities Monthly Hours Yearly Hours
 Board Meetings(Jan-Nov w/December off)  1.5  16.5
 *The KOB Board meets the third Tuesday of each month at 5:30 p.m.    

 Committee/Special Project Meetings

*KOB Committees meet  in person or by conference call

 1.5  18

 Assistance at two special events each year

* Special events typically take place on Saturdays


 Non-meeting, and community activity (approx.)

 5  60
 Annual Appreciation and Business Mixer    4
 Annual Board Planning Retreat    4
 TOTALS  3-8 hrs. Approx. 110.5 hrs.


Application Instructions:

Board member applications are accepted year-round, with terms beginning with the start of KOB’s fiscal year. Applicants must agree to serve a full 2-year term.


To be considered for a board position, complete the online application form. The KOB Executive Director will then contact you to arrange an in-person meeting.

I have read Board Member Job Description and Function and I agree to this commitment. 
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